The trip
Mission and theme
Planning gates
Before invitations go out, agree on a destination, adult team, realistic budget, and the activity's skill level. Before departure, finish the safety plan and confirm arrangements directly with local providers.
Day-by-day program
Give each day a clear purpose, an activity plan, and a weather or energy fallback.
Leader and youth roles
Assign names later if needed; agree now on who owns each responsibility.
Group gear
Personal gear
Food and water plan
Budget
Leader review required. This is a planning framework, not an emergency protocol. Confirm current local rules, weather, water conditions, emergency contacts, participant needs, and qualified supervision. Do not depend on foraging, fishing, or improvised water collection for essential food or drinking water.
Written readiness review
Mark an item complete only after an adult leader has verified it for this trip.
Communications and contacts
Response and exit plan
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